Federal resume template for Google Docs™
For USAJOBS applications: each job lists hours, salary and who you reported to, with eligibility up front. Two pages.
- Parser read 47/47 fields
- 2 pages
- US Letter and A4
- Google Docs and Word
- Arial
What a parser reads from it
Field by field, from the PDF that Google Docs exports.
47/47
fields read correctly from the resume (US Letter), downloaded from Google Docs as a PDF and read by the open-source OpenResume parser (commit 4f8255a) on Oct 5, 2026.
What the parser read
First 30 lines, exactly as extracted.
Jerome Whitley Silver Spring, MD | (301) 555-0127 | jerome.whitley@example.com | linkedin.com/in/jeromewhitley ELIGIBILITY • Citizenship: U.S. citizen • Security clearance: Public Trust, current • Veterans' preference: none PROFESSIONAL SUMMARY Program analyst with eight years in public and nonprofit programs, most recently managing performance data and grant reporting for a county human services department with a $96 million budget. Applying for Management and Program Analyst positions at the GS-11 or GS-12 level. WORK EXPERIENCE Program Analyst Aug 2021 – Present Larkmead County Department of Human Services Rockville, MD Hours per week: 40 | Salary: $84,500 per year | Reports to: Lena Ortiz, (301) 555-0142, may contact • Track performance for 14 programs serving about 22,000 residents a year, including food assistance, housing support and job training • Built the department's monthly performance dashboard in Power BI, replacing 30 separate spreadsheets; leadership now reviews it at every monthly meeting • Prepare quarterly reports for four federal and state grants worth $11 million in total, all submitted on time with no findings in two federal monitoring reviews • Led a review of the emergency rental program's application process that cut average decision time from 34 days to 19 days • Write policy briefs and budget justifications for the department director and the county council, usually on a two-week turnaround • Train program staff on data entry standards and run a quarterly data quality check Grants Coordinator Jun 2018 – Jul 2021 Ladle & Lamp Community Kitchen Baltimore, MD Hours per week: 40 | Salary: $52,000 per year | Reports to: Carla Benson, (410) 555-0164, may contact • Managed 18 public and private grants worth $2.4 million a year, start to finish • Wrote or co-wrote proposals that brought in $3.1 million in new funding over three years, including the
Field by field
What we wrote, and what the parser put in each field.
| Field | Parser read | Match |
|---|---|---|
| Name | Jerome Whitley | |
| jerome.whitley@example.com | ||
| Phone | (301) 555-0127 | |
| Location | Silver Spring, MD | |
| Link | linkedin.com/in/jeromewhitley | |
| Summary | Program analyst with eight years in public and nonprofit programs, most recently managing performance data and grant reporting for a county human services department with a $96 million budget. Applying for Management and Program Analyst positions at the GS-11 or GS-12 level. | |
| Job 1 company | Larkmead County Department of Human Services | |
| Job 1 title | Program Analyst | |
| Job 1 dates | Aug 2021 – Present | |
| Job 1, bullet 1 | Track performance for 14 programs serving about 22,000 residents a year, including food assistance, housing support and job training | |
| Job 1, bullet 2 | Built the department's monthly performance dashboard in Power BI, replacing 30 separate spreadsheets; leadership now reviews it at every monthly meeting | |
| Job 1, bullet 3 | Prepare quarterly reports for four federal and state grants worth $11 million in total, all submitted on time with no findings in two federal monitoring reviews | |
| Job 1, bullet 4 | Led a review of the emergency rental program's application process that cut average decision time from 34 days to 19 days | |
| Job 1, bullet 5 | Write policy briefs and budget justifications for the department director and the county council, usually on a two-week turnaround | |
| Job 1, bullet 6 | Train program staff on data entry standards and run a quarterly data quality check | |
| Job 2 company | Ladle & Lamp Community Kitchen | |
| Job 2 title | Grants Coordinator | |
| Job 2 dates | Jun 2018 – Jul 2021 | |
| Job 2, bullet 1 | Managed 18 public and private grants worth $2.4 million a year, start to finish | |
| Job 2, bullet 2 | Wrote or co-wrote proposals that brought in $3.1 million in new funding over three years, including the organization's first federal award | |
| Job 2, bullet 3 | Set up a grants calendar and tracking system that ended late reports, which had happened four times the year before | |
| Job 2, bullet 4 | Worked with the finance manager on grant budgets, cost allocation and audit preparation | |
| Job 2, bullet 5 | Collected and checked outcome data from five program sites for funder reports | |
| Job 2, bullet 6 | Prepared the organization's first single audit with the finance manager and outside auditors; the audit closed with no findings or questioned costs | |
| Job 2, bullet 7 | Represented the kitchen at the city's food security coalition and coordinated two joint grant applications with partner groups | |
| Job 3 company | Rosehip Food Share | |
| Job 3 title | Program Assistant | |
| Job 3 dates | Sep 2016 – May 2018 | |
| Job 3, bullet 1 | Coordinated weekly food distribution at 12 partner sites serving about 3,000 households | |
| Job 3, bullet 2 | Kept the client database current and produced monthly service reports for the board | |
| Job 3, bullet 3 | Recruited and scheduled about 60 volunteers a month | |
| Job 3, bullet 4 | Wrote the volunteer handbook and ran monthly orientation sessions for new volunteers | |
| Job 3, bullet 5 | Tracked donated food by source and category for the annual report to funders and the board | |
| Job 3, bullet 6 | Answered client calls and referred families to county and state benefit programs | |
| Job 3, bullet 7 | Helped prepare the annual budget for the distribution program | |
| School 1 | Northmoor University | |
| School 1 degree | Master of Public Administration | |
| School 1 dates | May 2021 | |
| School 1 GPA | (empty) | |
| School 1, bullet 1 | Coursework: Program Evaluation, Public Budgeting, Policy Analysis, Statistics for Public Managers | |
| School 2 | Brindlecroft University | |
| School 2 degree | Bachelor of Arts in Sociology | |
| School 2 dates | May 2016 | |
| School 2 GPA | (empty) | |
| Skills line 1 | Analysis: Excel, Power BI, SQL, Tableau | |
| Skills line 2 | Grants: Federal grant reporting, budget review, monitoring | |
| Skills line 3 | Languages: English (native), Spanish (professional) |
Shown but not counted
- Citizenship: U.S. citizen: no field for this section in the parser. It's in the extracted text.
- Security clearance: Public Trust, current: no field for this section in the parser. It's in the extracted text.
- Veterans' preference: none: no field for this section in the parser. It's in the extracted text.
- Rockville, MD: no location field for jobs. It's in the extracted text.
- Hours per week: 40 | Salary: $84,500 per year | Reports to: Lena Ortiz, (301) 555-0142, may contact: no field for hours, grade or supervisor. It's in the extracted text.
- Baltimore, MD: no location field for jobs. It's in the extracted text.
- Hours per week: 40 | Salary: $52,000 per year | Reports to: Carla Benson, (410) 555-0164, may contact: no field for hours, grade or supervisor. It's in the extracted text.
- Baltimore, MD: no location field for jobs. It's in the extracted text.
- Hours per week: 40 | Salary: $36,000 per year | Reports to: Marcus Hale, (410) 555-0138, may contact: no field for hours, grade or supervisor. It's in the extracted text.
- Washington, DC: no location field for schools. It's in the extracted text.
- Richmond, VA: no location field for schools. It's in the extracted text.
- Lean Six Sigma Green Belt, 2022: no field for this section in the parser. It's in the extracted text.
- Grants Management Certificate, Northmoor University, 2020: no field for this section in the parser. It's in the extracted text.
- Performance Measurement for Public Programs, 24-hour course, 2019: no field for this section in the parser. It's in the extracted text.
This checks our sample text, read by one open-source parser from the PDF that Google Docs' File > Download > PDF produces. It isn't a score, and it doesn't tell you how Workday, Greenhouse or any other hiring system will read your own resume. Anyone can rerun it: the test repository has the PDF (SHA-256 ba3a6ae1c1a5…), the expected values and the raw results. How we test
Specs and editing tips
Everything you need to edit it without breaking the layout.
Specs
- Font
- Arial, installed on Windows and macOS, so the .docx keeps its look
- Body text
- 11 pt
- Margins
- 0.75 in (Letter), 19 mm (A4)
- Length
- 2 pages with the sample content
- Sections
- Eligibility, Professional Summary, Work Experience, Education, Skills, Certifications and Training
- Good for
- Federal job applicants
- Layout
- One column, no tables, text boxes, images or icons. Dates aligned with a right tab stop.
Editing tips
- Dates stay on the right by themselves. Each heading line has a right-aligned tab stop. Press Tab before the date instead of adding spaces.
- Add a job by copying one. Select a whole entry, heading lines and bullets, copy it and paste it below. The spacing comes with it.
- Running long? Cut older and minor items before you shrink anything. Keep body text at 10.5 pt or larger.
- Rename your copy. Recruiters see the file name, so use something like Firstname-Lastname-Resume.
Exporting your finished resume
Two downloads from Google Docs cover almost every application.
File > Download > PDF Document. This is the exact path we test on every release. It gives selectable text with the fonts embedded.
Word
File > Download > Microsoft Word (.docx). Our own .docx files are exported this way, and we check that text and bullets survive. Don't convert a PDF to Word.
Similar templates
Same rules, a different look.
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Executive
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Plain
33/33 fields read
Nothing but text, left-aligned, in Arial. A safe default for any job when you don't want the layout to be noticed.
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Questions
- Is it really free?
- Yes. No account, no email and no watermark. Copy it, edit it and send it to as many employers as you like. The one thing you can't do is repost the template file itself somewhere else.
- Will it get through an ATS?
- Nobody can promise that, and we don't. What we can show is that an open-source parser reads our sample of this template correctly, field by field, from the PDF Google Docs produces. Workday, Greenhouse and others use their own parsers, and your own content matters as much as the layout. How we test
- Can I use it in Microsoft Word?
- Yes. Download the .docx, or copy to Google Docs and later use File > Download > Microsoft Word. The font is installed on Windows and macOS, so nothing gets swapped.
- Why no photo, icons or two columns?
- Parsers read a page top to bottom. Columns, text boxes and icons are the usual reason a resume comes out scrambled. US employers also generally don't want photos.
- Can my name have accents or non-Latin characters?
- Yes, with one caveat. In our tests the parser read José Álvarez, Mary-Jane Smith, Sean O'Brien and Иван Петров correctly, and the layout didn't move. A Chinese name like 王小明 also kept the page intact, but Google Docs swaps in a Japanese font for those characters and the parser left the name field empty. For US applications, put the romanized name first, like Xiaoming Wang (王小明). Phone numbers outside the US format, like +44 7700 900123, aren't picked up as phone numbers either.